Working with leading global organizations gives us unique insight into the best-practice feature set for Enterprise Visitor Management systems. In this article, we’ll unpack those requirements in a way that you can use as you evaluate what is important for your organization as you consider an Enterprise Visitor Management System.
Experience shows that large organizations typically look for 4 broad sets of functions: Core Visitor Management; Enterprise Integrations, Automation and Hardware, and Reporting.
Core Visitor Management Features
When evaluating core visitor management functionality, we recommend looking for an integrated set of features that help manage visitors across their entire lifecycle.
Signed digital agreements
Kiosks & peripherals
Integration of your visitor management system within your IT environment eliminates another siloed application and prevents compounding security and compliance issues. For instance, an integration with your physical access control system delivers a single view of everyone on-site, which can be critical in an emergency.
Physical access control
External watch lists
Enterprise Integrations, Automation and Hardware
Automation, self-service, workflow and hardware/peripherals are important features for any large organization. With the potential for hundreds of visitors daily, the direct cost of managing their safety, security and compliance can be huge. Coupled with best-practice process design these elements have the potential to save large corporates millions of dollars annually.
Business rules engine
Visitor Reporting and Analytics
A modern Enterprise solution is a safety and security risk management tool. It provides security managers with a forward view of the category and volume of visitors before they arrive. It allows planning and decision making that proactively enhances security.
Time and date
Trend and pattern analysis
An Enterprise Visitor Management system is designed to handle the unique requirements and operational scale of large corporations. Many organizations start by replacing their paper logbooks with off-the-shelf systems, and as they understand what is required and possible, they start to explore the value of Enterprise Visitor Management systems.
To find out more about RightCrowd Enterprise Visitor Management systems contact us.