Flexible Working is Here to Stay: Access Management Solutions to Return to the Office Safely

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Flexible Working is Here to Stay: Access Management Solutions to Return to the Office Safely

The global pandemic has fundamentally accelerated the move towards flexible working arrangements. What’s happening behind the scenes is that HR, facilities and security managers are being forced to reconsider how they keep their people safe, and how they deliver secure and compliant physical access when business needs can change every day.  

In this article, we will examine how RightCrowd helps companies transform physical access management to meet the challenges of hybrid working arrangements and COVID-19 safety.

Hybrid working is here to stay

The flexible model of working implies that some workers will be able to choose when they come into the office. In order to manage COVID-19 risks, flexible work arrangements allow employees to access the office as required for meetings, training, or projects.

The model requires that a worker is enabled with appropriate physical access to do their job, for the period they will be in the office. It follows that when those workers are not in the office, their physical access should be revoked for safety, security and compliance reasons.

The challenge for physical security

FFor physical security teams the flexible model of working, surfaces a host of previously hidden safety, security and compliance risks from workers with unrestricted physical access. In most cases, workers accumulate physical access permissions with tenure. The longer someone has been around, the more places and spaces they have access to. 

So it follows that if a person only comes into the office periodically, for a limited duration and only to defined areas: Do they still need access to everything? 

This scenario immediately highlights the uncontrolled nature of these risks, and the need for intelligent physical access management systems that deliver the right access when people are in the office and suspend their access until they come in again. 

No surprise that many organizations are now looking for new solutions to control physical access based on a roster, project requirements, training days, business policies and health regulations. 

Download our FREE Hybrid Workplace Access Checklist to get your organization back in control of workplace access. 

Now you can get in control

RightCrowd gives every worker, contractor and visitor the toolkit to be safe, secure and compliant when they come into the office.

With RightCrowd you can ensure that every worker and guest has exactly the right physical access they need to do their job, every time they come into the work environment, here is how:

1. Intelligent Physical Access Management

RightCrowd Workforce Access delivers a personalized entry experience for every category of worker and guest that needs access to sites, offices, facilities and plant.

Using workflow and a business rules engine, RightCrowd delivers automated processes that ensure every access request meets health checks, company policy and regulations before its approval. It can also be directly provisioned in the Access Control System so workers can be enabled with the right access to do their job today.

2. Enhanced Visitor Management

RightCrowd delivers a flexible, integrated mix of contactless entry solutions, mobile apps, kiosk and hosted services to streamline visitor entry and quickly respond to virus outbreaks.

Integrated with your access control system, RightCrowd Visitor Management delivers a single view of every employee, contractor and visitor for a single site or across your global locations. It can be configured to meet the unique security, language or compliance requirements demanded in each location.

3. Make Security and Compliance Visible

In many organizations, it has been commonplace for employees and contractors to accumulate physical access with tenure. The longer someone has been around, the more areas they have access to. The global pandemic has exposed these practices as a safety, security and compliance risk.

RightCrowd Presence Control solutions make access permissions visible, providing multi-factor authentication for physical access.

4. Rapid Contact Tracing

RightCrowd Contact Tracing delivers simple accurate, close contact and COVID-19 exposure reporting. Users can quickly access close contact reporting across location, date/time, duration and 1st, 2nd or 3rd-degree exposure. Mandatory COVID-19 exposure notification can be quickly delivered to exposed workers. 

The system’s privacy and distance settings can be configured to match legal and policy requirements, and provide complete anonymity while effectively managing operational risks. It can be quickly deployed and easily moved to other locations as your business grows.

To find out more please contact us