RightCrowd SmartAccess

Higher Education

Smarter Security. Seamless Access. Safer Campuses.

Universities are dynamic environments — open campuses, diverse populations, and multi-purpose facilities require smarter, more adaptive security solutions. RightCrowd SmartAccess helps higher education institutions seamlessly manage identities, control physical access, and ensure campus-wide security without compromising the student experience.

Managing physical access in higher education presents unique and complex challenges:

Open Campus Environments

Universities balance public access to libraries, sports facilities, and events while restricting entry to research labs and sensitive data centers.
Security solutions must support layered access control and real-time monitoring.

Diverse Populations & Identities

Campuses serve students, faculty, staff, contractors, and visitors — each requiring customized access rights.
The constant turnover of identities (graduations, new hires, visiting scholars) demands real-time identity updates.

Multi-Purpose Facilities

Universities manage a wide range of facilities — from classrooms and dormitories to hospitals and athletic venues — each with distinct security requirements.
Time-based access (exam rooms, event halls) and 24/7 access areas (residence halls) add complexity.

Event-Driven Security

Public events like concerts, sports games, and conferences require temporary access provisioning and crowd control.
Emergency lockdown capabilities must be integrated.

Compliance and Safety Regulations

Colleges and universities must comply with various regulations that impact physical access and identity management such as: Clery Act Clery Act; FERPA (Family Educational Rights and Privacy Act); OSHA (Occupational Safety and Health Administration; Title IX; HIPAA (Health Insurance Portability and Accountability Act); Export Control Regulations (ITAR, EAR).

Disjointed Systems and Manual Processes

Multiple physical access control systems (PACS), student information systems, HR systems, and residence management systems often work in silos.
Manual processes for onboarding thousands of students lead to inefficiencies, security gaps, and long wait times during orientation.

How RightCrowd SmartAccess Solves These Challenges

Role-based access control (RBAC) and unified identity profile.

Assign real-time access permissions based on role, affiliation, and compliance status for students, faculty, and contractors.
Automate credential activation and immediate deactivation based on enrollment, employment, or contract status.
Manage dual roles seamlessly, such as student employees needing access to both dormitories and workspaces.

Seamless integration with university and IT systems.

Synchronize data across student information systems (SIS), HR, ID, ERP and other authoritative business and IT platforms, and security systems.
Centralize access management, integrating multiple PACS into a unified, scalable solution that is always up-to-date.
Create a single identity profile across all security systems.
Automated access decisions based on consolidated, real-time business data.

Mobile credentials, self-service access & badge management.

Issue secure mobile credentials for quick, easy contactless access.
Reduce lost or stolen badge risks with cloud-based access management.
Enable temporary credentials for staff in case of lost or stolen credentials and for guests, event attendees, and visiting faculty.
Instantly disable lost/stolen badges to prevent security risks

Real-time access monitoring and alerts.

Automate real-time access tracking across all facilities.
Enable secure, seamless event access with pre-approved guest credentials.
Monitor all visitor activity in real time to detect and prevent unauthorized access attempts.
Stay ahead of security incidents with real-time alerts.

Emergency lockdown and rapid response

Instantly lock down access points in response to security threats.
Integrate with mass notification systems to alert students and staff.
Provide first responders with real-time access data to improve emergency response.

Modernizing Campus Security with RightCrowd SmartAccess Solutions

Managing campus access is complex—balancing open environments with strict security requirements. With RightCrowd SmartAccess, colleges and universities get a unified platform that includes a full range of security solutions to automate access control, streamline emergency responses, and maintain compliance—keeping students, staff, and contractors safe.

Streamline campus visitor access with automated pre-registration, check-in, and badge issuance.

RightCrowd SmartAccess Visitor Management ensures only approved guests—like contractors, event attendees, and academic visitors—can enter your facilities. With real-time monitoring and seamless integration into existing security systems, universities can maintain a welcoming yet secure campus environment.

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Modernize campus access with mobile credentials—secure, scalable, and eco-friendly.

Issue and revoke access instantly, integrate with IoT devices, and enhance security with real-time monitoring. With RightCrowd SmartAccess Mobile Credentials, you can eliminate physical badges, greatly reduce the risk of lost or stolen credentials, close a critical security gap, and embrace seamless, secure mobile access for students, staff, and contractors.

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Enhance emergency response and save lives with accurate, real-time data and visibility.

Designed to seamlessly integrate with existing physical access control systems and other critical university systems, RightCrowd SmartAccess Evacuation Management, automates tracking and accountability for everyone on campus, providing first responders with actionable insights to prioritize resources and direct them where they are needed most. Speed evacuation times, simplify group mustering or assembling, and scale for any number of buildings, sites, or locations protecting everyone on-site—students, staff, and visitors alike.

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Ensure university staff, faculty, and researchers have the right access at the right time.

RightCrowd SmartAccess Employee Access lets universities automate access requests, approvals, and modifications based on predefined policies. Permissions dynamically adjust according to job roles, department assignments, compliance requirements, training status and even health and safety checks. Our solution helps you keep access compliant, secure, and up-to-date.

Simplify contractor, vendor, and even temporary staff management for projects of any length.

RightCrowd Contractor Access simplifies this process with a centralized, cloud-based solution that enables universities to track, approve, and manage contractor credentials efficiently. Let contracting companies update worker credentials, while universities set access rules and workflows. Ensure only authorized contractors with valid certifications gain access—seamlessly integrated with your existing systems.

Be audit-ready with automated access reporting that demonstrates compliance.

Ensure transparency with a detailed history of all access changes and a full audit trail of access permissions, changes, and approvals. RightCrowd Access Audit Management integrates with existing SIS and HR systems, contractor databases, visitor data, PACS, and security and IT infrastructure to continuously synchronize identity and access data across systems. helps universities maintain compliance, manage high-risk area access, and simplify regulatory reporting.

Get smart access for your role.

With RightCrowd SmartAccess, you get an adaptable interface designed for the unique needs of your role. Regardless of your area of responsibility, our intuitive platform presents the functionality required to help you efficiently and securely get the job done.

Campus Security Teams

Proactive monitoring and enforcement.

Stay ahead of incidents with real-time alerts.
Authorize access for verified personnel only.
Strengthen facility security with data-driven insights.

IT & System Admins

Scalable integration with current systems.

Integrate with SISs, HR, IT, and security systems.
Automate identity lifecycle and real-time data synchronization.
Manage APIs and software for scalability.

Facilities Managers

Optimized security infrastructure

Integrate security access with building management systems.
Manage access to restricted areas and multiple locations.
Optimize space usage while enforcing security protocols.

Visitors, Admissions, & Student Services

Effortless, Secure Check-Ins

Online and self-service registration options for quick, secure entry.
Pre-registrations and scheduling promote speedy credential distribution during orientation. id bottlenecks and delays.
Pre-approved access avoids bottlenecks and last-minute clearance issues.

Security Admins

System-wide security and compliance control.

Enforce access rules company-wide.
Set permissions, approve workflows, and oversee audits.
Monitor real-time access and quickly respond to threats.

Health, Safety, & Environment

Streamlined safety and emergency management.

Ensure proper set up of HSE access rules.
Automate evacuations and muster reporting.
Maintain regulatory compliance easily.

Compliance & Audit Teams

Real-time monitoring and audit-ready reporting

Simplify audits and compliance reporting.
Ensure policy adherence to security and privacy regulations.
Investigate access logs and mitigate risks.

Why Universities Choose RightCrowd SmartAccess for Higher Education

Because modern campuses deserve modern security.

Enhance security without restricting campus life: Balance openness with control, proactively manage and monitor access to sensitive areas, ensuring only authorized individuals enter restricted zones.

Frictionless onboarding and reduced admin: Speed up student and staff credential issuance, reducing wait times and administrative strain during peak periods.

Real-Time Visibility: Gain instant insights into who accessed what facilities, when, and why — enabling faster security decisions.

Automated audit confidence: Simplify compliance with built-in reporting tools, ensuring your campus meets safety and data privacy laws.

Future-ready solutions: Leverage cloud scalability, mobile credentials, multi-factor authentication, and out-of-the-box integrations to adapt to evolving campus needs.

Connect your entire tech stack.

With RightCrowd SmartAccess, you never have to choose. Integrate all your systems including multiple PACS, HR, ID, and directory systems, badging, learning management, background or criminal history checks - you name it! If you own it, we'll help you integrate with it.

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