RightCrowd SmartAccess
Contractor Management
Smarter Contractor Access Starts Here
Contractors. Consultants. Contingent workers. No matter what you call them, managing non-employee personnel is complex—and risky without the right controls in place.
With RightCrowd Contractor Access, you gain a centralized platform that validates competencies, manages induction workflows, and blocks non-compliant workers—before they step foot on site.
Key Capabilities:
- Digital contractor onboarding from any device.
- Smart rules for site-specific access approvals.
- Contractor self-management via secure portal.
- Assurance that contractors hold the necessary certifications and trainings.
- Integration with HR, LMS, ERP, and PACS.
What You Can Do with RightCrowd Contractor Access
Seamlessly onboard, monitor, and manage contractors – or contingent, temporary, agency, or seasonal workers, consultants, and freelancers – with site access control and real-time compliance—at any scale.
Click each capability for more details
Contractor Onboarding & Induction
Digitize onboarding with video, PDFs, quizzes before arrival.
Easily digitize the entire contractor onboarding process. Send out induction invites before arrival, host training modules including PDFs, videos, and quizzes, and collect acknowledgment on safety policies. Eliminate the need for in-person sessions and reduce bottlenecks at the gate.
Training & Certification Validation
Validate licenses, insurance, training, and block expired access.
Ensure only qualified individuals enter your sites. Contractors upload licenses, training, insurance documents, and certifications directly to the portal. The system checks expiration status, notifies relevant stakeholders, and blocks access if credentials are not up to date.
Contractor Self-Management Portal
Let workers manage compliance directly.
Let contracting companies you work with take responsibility for keeping their workforce compliant. Contracting company administrators can upload worker details, monitor documentation status, update expired credentials, and flag inactive or offboarded individuals—relieving you of the admin burden.
Access Control Systems Integration
Deny badge-in without compliance in real-time via PACS.
Fully integrated with your physical access control system (PACS), RightCrowd enforces real-time access rules based on compliance status. A contractor with expired safety training or missing permits simply cannot badge in, minimizing human error and manual checks.
Time-on-Site & Fatigue Monitoring
Track work hours, enforce breaks, prevent fatigue risks.
Track exactly how long contractors spend in designated work zones using swipe data. Enforce mandatory rest periods, detect fatigue risks, and reconcile actual hours for billing and compliance purposes. Dashboards give you clear visibility across sites.
Real-Time Compliance Reporting
Audit-ready reports on contractors and companies instantly.
Get ahead of audits with dynamic reporting tools. Filter reports by contractor, company, location, or credential type. Track workforce compliance in real-time, export reports for regulatory inspections, and maintain a full audit trail of approvals and site time.
Proven Performance at Scale in the World’s Most Demanding Environments
In one of the Energy, Utilities, and Mining industry’s most ambitious transitions, Whitehaven Coal successfully acquired and integrated two additional mining operations—doubling in size.
6,200
Workers Transitioned
Seamlessly
6 Month
Timeline
3 Mining Operations
Consolidated
Zero Downtime
on Day 1
Thanks to a robust workforce physical access, identity, and compliance management system, over 2,200 employees and 4,000+ contractors gained secure, policy-based access to all three Whitehaven sites on Day 1—with no disruption to production.
RightCrowd SmartAccess including the Contractor Access module helped deliver operational readiness across remote sites meeting an aggressive six month deadline.
— Enterprise Technology Case Study, Mining Sector
Induct. Approve. Monitor. All Before They Arrive.
No more last-minute paperwork or weekly induction sessions. RightCrowd empowers you to pre-qualify contractors online such as site safety policy agreements and permit submission – all before site arrival.
Automated Access Tied to Real Compliance
Contractors can’t badge in unless they’re verified. RightCrowd SmartAccess dynamically enforces access rules based on training, fatigue status, drug/alcohol testing, and more.
Access revoked on expired credentials
Fatigue rules & break enforcement
Random drug & alcohol testing integration
